Job Description

Bookkeeper This role assists in the advancement of the mission and vision of Pax Christi Church, through these responsibilities: Key Ministry Responsibilities with Time Budget: 30% Donations 30% Budget & Ledger 20% Payroll 20% Administrative Donations Maintain all contribution records; including envelopes, loose checks, stock donations and online giving Manage direct donation plan, envelopes, and online giving platform Prepare and send end of the year contribution letters Budget & Ledger Assist with the development of the annual budget Handle ledger transactions for receipts and disbursements, process invoices and pay all bills in a timely and accurate manner Balance deposits and reconcile accounts on a monthly basis Prepare payments for group plans from the Diocese of Winona Rochester, including but not limited to employee pensions, employee insurance, assessments, priest insurance and pension Payroll Manage payroll transactions, including tracking of vacation and sick days earned and taken each time period Responsible for state and federal payroll tax returns on a monthly, quarterly and/or annual basis, and preparation of annual W-2 and 1099 reports Maintain appropriate human resource files for staff Communicate with new employees regarding benefits, including but not limited to health insurance, pension, as it relates to payroll practices Stay updated with state and local laws and diocesan benefit offerings that affect payroll Update staff and records when Diocese of Winona Rochester benefit options change Administrative Prepare monthly and year end financial reports for the Diocese, Pastor, Operations Manager and Finance Council, report includes a balance sheet and income statement. Provide support and assistance to the Pastor, Operations Manager, staff, and Finance Council Attend the Finance Council meeting to address questions and provide minutes to the council. Oversee the money counting teams, create a schedule for counters, contribute as needed Interface with staff at Rochester Catholic Schools, Diocese of Winona-Rochester, Finance Council and Pax Christi staff as needed Facilitate and participate in audit as needed Role Expectations as a Staff Member at Pax Christi: Regularly attend and contribute to: Meeting with Operations Manager Pax Christi staff and logistics meetings Auxiliary parish staff/committee meetings (i.e. Finance Council) Grow in knowledge, skills or understanding through: Diocesan meetings and workshops as directed Continuing education related to role or generally as a staff member Spiritual formation opportunities Guidance and feedback from other parish leadership and parishioners Acceptance and completion of other duties as assigned Knowledge, Skills, and Abilities Preferred: An active member of Roman Catholic parish faith community Bachelor's degree in accounting, business related field, or be able to demonstrate how previous experience can be substituted for a degree Above Average verbal communication skills Above average proficiency in written forms of communication Familiarity with/desire to learn the Google Apps Familiarity with/desire to learn Flocknote, Parish Soft Working Conditions Part time, non-exempt position, typical business hours, averaging 32 hours per week. Accountability The Bookkeeper is accountable to the Operations Manager. Annual review with the Operations Manager. Compensation Wage with benefits based on level of experience and as agreed up with the pastor and Operations Manager

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